Early last week I received a text message from my friend, David Sparks, that said he was recording an episode of Automators on OmniFocus the next day and wanted to know if I could make it last minute. Who says “no” to that? Not me.
Back in 2015, I had an idea. What if it was possible to email (manually or auto-generated) a task into OmniFocus and have it automatically end up in the correct project and context? And if that’s possible, can I add all the dates, notes, duration, and such to the task as well? It turned out that it was possible! And I built a little script and method for doing exactly that.
Content creation is both the easiest job to do and the hardest. This is a sneak peak at the hard part. Creating the files themselves simply takes time and gets easier the more you do it. Coming up with what to create is often the most difficult.
This has long been a desire of mine. I have written these scripts in AppleScript. But I wanted them to be available on all platforms. The problem was that it simply wasn’t possible to do the level of scripting I needed to pull it off. This is why I’m thrilled to say that the day has finally come. The day that the Update Reviews AppleScript for OmniFocus has come to iOS!
A recording of the webinar from 20200918.
What better habit to build than reading your Bible daily? This is something I have been working on for five years now, reading my Bible in its entirety in 365 days.
I want to help you out. It’s the time of year when a lot of us take a step back and reflect on what we’re doing and how we’re doing it. We do our annual reviews, set some goals, or make a plan for the upcoming year. But it’s also an excellent time to reflect on the tools we use to do all of the above.
Learn OmniFocus is easily one of my favorite places to go when I need motivation around my OmniFocus system. So it was a high honor to be able to spend some time with the Learn OmniFocus community going through my current OmniFocus structure and how it works for me. Be sure to check out the free recording on the Learn OmniFocus site.
Well, folks, it’s time. Working With OmniFocus 3.0 is officially available!
It’s official. I’ve come back to OmniFocus in full force. But after making that decision, I realized that my life is very different from where I was when I was using OmniFocus previously. And that means rethinking the whole structure. So I went on a search for inspiration and came up with a plethora of valuable resources.
More often than not, I find myself surprised by the questions I get after releasing a new script or product. After releasing Working With OmniFocus I received more emails about how the site is set up then I did about the course itself. It’s apparent to me that this is something different that others are interested in. So here’s how I did it.
One piece missing in my Drafts actions arsenal was the ability to create a single draft with multiple tasks and send them all to OmniFocus via the new URL schemes. This isn’t something I use often but there are times when it would be useful and can be the difference between capturing everything and missing a vital thought.
I’ve been impressed by the speed of the Omni Group’s release cycles lately. It’s obvious they are hard at work on the automation methods for both iOS and macOS. One of these recent releases introduced the ability to create new projects within a specific folder on iOS.
It’s been about nine months since I released Working With OmniFocus. A lot has happened in that time and my systems around OmniFocus have morphed quite a bit. Throw in a pile of learning accrued from other projects and I have decided to make some significant changes to the book.
TextExpander and OmniFocus are two of the first tools I install on any new device, so it’s no surprise that the two work well together. You may expect some kind of Applescripting or shell magic, but I keep this extremely simple and only use true text expansion with OmniFocus. I run the scripts manually or behind the scenes with Hazel.
Keeping different types of information in separate apps or systems is sometimes worth the extra infrastructure. But there is also a lot of value and mental freedom in using an existing process for multiple forms of data.
There are times when you need a feature in software that doesn’t currently exist. Sometimes that leads to exploring alternatives or even creating your own, which is how inventors and entrepreneurs get a lot of their ideas.
I write and talk about my OmniFocus Dashboard a lot. And that’s for good reason: it’s the central hub of my day-to-day work and the place where my decisions about the day surface.
No application setup is complete without tweaking the settings to your liking. This is the power (and struggle) of OmniFocus. Some of the available options make drastic changes while others lead to subtleties you may not notice.
Since I started my business I’ve developed an addiction to checking numbers. But I watched a webinar last week that really changed the game for me and has me hand writing my schedule for the day.
In the two days before this book launched I checked off 387 tasks in OmniFocus. And there’s no other tool I’d rather do it with.
I love it when my systems do things automatically. In this case, I can capture an idea for a someday/maybe list and it ends up in the right place in OmniFocus.
Ugh. Dealing with water coming into the family room. And of course, I hurt myself and had to have surgery. And surgery leads to pain pills.
Last week, I mentioned I had purchased a new MacBook Pro. Instead of the migration process, I set it up as a new machine. That means I had to decide which apps needed to be installed first. Simple, right? Well, not so much.
Task managers. There are so many options available and it’s painful making a decision, especially when it takes real dollars to get into them.
For a long time, I kept my active Next Actions in Omnifocus and my potential (someday/maybe) actions in Evernote. It worked, but it felt a bit cluttered so I moved it all into Omnifocus.
I don’t have a daily commute but I still find myself in the car having ideas from time to time. I don’t want to lose those ideas, but I shouldn’t be typing into my phone or writing things while I’m driving.
OmniFocus is a powerful tool designed to follow David Allen’s Getting Things Done. I go into the details of GTD here but the simple version is that it’s a method of getting things out of your mind and into a trusted organizational system. The main purpose is to free up your mind to have ideas, not hold them.