It’s official. I’ve come back to OmniFocus in full force. But after making that decision, I realized that my life is very different from where I was when I was using OmniFocus previously. And that means rethinking the whole structure. So I went on a search for inspiration and came up with a plethora of valuable resources.
More often than not, I find myself surprised by the questions I get after releasing a new script or product. After releasing Working With OmniFocus I received more emails about how the site is set up then I did about the course itself. It’s apparent to me that this is something different that others are interested in. So here’s how I did it.
One piece missing in my Drafts actions arsenal was the ability to create a single draft with multiple tasks and send them all to OmniFocus via the new URL schemes. This isn’t something I use often but there are times when it would be useful and can be the difference between capturing everything and missing a vital thought.
I’ve been impressed by the speed of the Omni Group’s release cycles lately. It’s obvious they are hard at work on the automation methods for both iOS and macOS. One of these recent releases introduced the ability to create new projects within a specific folder on iOS.
It’s been about nine months since I released Working With OmniFocus. A lot has happened in that time and my systems around OmniFocus have morphed quite a bit. Throw in a pile of learning accrued from other projects and I have decided to make some significant changes to the book.
TextExpander and OmniFocus are two of the first tools I install on any new device, so it’s no surprise that the two work well together. You may expect some kind of Applescripting or shell magic, but I keep this extremely simple and only use true text expansion with OmniFocus. I run the scripts manually or behind the scenes with Hazel.
Keeping different types of information in separate apps or systems is sometimes worth the extra infrastructure. But there is also a lot of value and mental freedom in using an existing process for multiple forms of data.
There are times when you need a feature in software that doesn’t currently exist. Sometimes that leads to exploring alternatives or even creating your own, which is how inventors and entrepreneurs get a lot of their ideas.
I write and talk about my OmniFocus Dashboard a lot. And that’s for good reason: it’s the central hub of my day-to-day work and the place where my decisions about the day surface.
No application setup is complete without tweaking the settings to your liking. This is the power (and struggle) of OmniFocus. Some of the available options make drastic changes while others lead to subtleties you may not notice.
Since I started my business I’ve developed an addiction to checking numbers. But I watched a webinar last week that really changed the game for me and has me hand writing my schedule for the day.
In the two days before this book launched I checked off 387 tasks in OmniFocus. And there’s no other tool I’d rather do it with.
I love it when my systems do things automatically. In this case, I can capture an idea for a someday/maybe list and it ends up in the right place in OmniFocus.
Ugh. Dealing with water coming into the family room. And of course, I hurt myself and had to have surgery. And surgery leads to pain pills.
Last week, I mentioned I had purchased a new MacBook Pro. Instead of the migration process, I set it up as a new machine. That means I had to decide which apps needed to be installed first. Simple, right? Well, not so much.
Task managers. There are so many options available and it’s painful making a decision, especially when it takes real dollars to get into them.
For a long time, I kept my active Next Actions in Omnifocus and my potential (someday/maybe) actions in Evernote. It worked, but it felt a bit cluttered so I moved it all into Omnifocus.
I don’t have a daily commute but I still find myself in the car having ideas from time to time. I don’t want to lose those ideas, but I shouldn’t be typing into my phone or writing things while I’m driving.
OmniFocus is a powerful tool designed to follow David Allen’s Getting Things Done. I go into the details of GTD here but the simple version is that it’s a method of getting things out of your mind and into a trusted organizational system. The main purpose is to free up your mind to have ideas, not hold them.