coaching newsletter contact

OmniFocus Hotspot

In our digital age, we tend to receive a large number of files via email. And we need to review these files or make changes to them. As an Omnifocus user, that means I need to create tasks out of these files.

I could invoke the quick entry dialog and drag the file into the notes field, but there are times when I have 10 files or more to do at once. That gets to be a lot of repetitive steps.

I started searching for a solution and came across this post by the guys at Asian Efficiency. It’s a simple process using Hazel to turn a folder into a hotspot. This folder will sense that files are in it and add those files to Omnifocus automatically.

The Set Up

  1. Create a dedicated folder

    You’ll need a folder to tie to the Hazel rule. I created one called “Omnifocus_Import.” Put it somewhere that’s easy to access. You might want to consider adding it as a favorite in Finder so it’s easy to access.

  2. Add the new folder to Hazel

    Add your new folder to the list of folders in Hazel. As an alternative, you can download my folder and rule setup from here.

  3. Create a new Hazel rule

    Here’s a view of what mine looks like:

    I wanted the rule to automatically rename the file and move it to my Active folder, so I added those steps before the AppleScript, which is where the magic happens.

  4. Add the AppleScript to the rule

    Click on Edit script for the AppleScript and enter the following:

Using the system

It’s quite simple - just drag and drop the files to your new folder. You could also set up a keyboard command with Automator, Alfred, or Keyboard Maestro to make it even easier. Once you’ve added the files to your new hotspot, Hazel will rename the file, move it to the folder you selected, and add a task to Omnifocus. It’s simple and saves a fair amount of time when you have a lot of files to act on.

Thu, Apr 02, 2015 07:00pm CDT https://bhlg.us/4aT6
#files #omnifocus

Want to see my August 2020 Bullet Journal setup?

Join 1,514 subscribers!

I'll send you the link to a six-minute overview video of my August 2020 spreads when you sign up for my newsletter, The Weekly Impulse.

Site Analytics

I use Fathom Analytics on this site because I care about your privacy. And if you ever want to see the stats collected and the data I see, check out the live analytics here.

Amazon Affiliate

joebuhlig.com is a participant in the Amazon Services LLC Associates Program, an affiliate advertising program designed to provide a means to earn fees when linking to Amazon.com and affiliated sites.

Disclaimer

Disclosure of Material Connection: Some of the links in the post above might be “affiliate links.” This means if you click on the link and purchase the item, I will receive an affiliate commission. Regardless, I only recommend products or services I use personally and believe will add value to my readers. I am disclosing this in accordance with the Federal Trade Commission’s 16 CFR, Part 255: “Guides Concerning the Use of Endorsements and Testimonials in Advertising.”

an analog mind in a digital world

👋 I'm Joe Buhlig. I strive to build productivity systems that stand the test of time and help me do more than check boxes. I'm here to help you do the same.

🎙 I read a lot of books and talk about it.

🐿 I can't focus on one thing for long, so I write a lot of code for an eclectic grouping of projects.

📓 And I'm a bit obsessed with finding non-proprietary solutions to digital problems. Thus, text files for the win! 🎉

MN U.S.A 1986-09-30
  • all
  • articles
  • code
  • likes
  • notes
  • photos
  • replies
  • reposts
  • steps
  • videos
coaching newsletter contact
© 2014-2025 by Joe Buhlig